How to deal with impossible deadlines at work | INTHEBLACK
Deadlines. We all face them, and they can make for a very stressful and anxiety- ridden time. Even the most organized and systematic among us. How to Meet Tight Deadlines Without Sacrificing Creativity. In today's fast-paced world, entrepreneurs have very few windows dedicated to. If work is hectic and you know you are going to struggle to meet your deadlines seek help from the beginning, don't leave it until the last minute.
It can be your standard independent contractor agreement that outlines the details, or you can create a project plan that shows what will be needed for each part of the project. Make sure you get the client to sign off and confirm that they understand their role in meeting the deadline. Work Backwards Now that you have the set deadline, deliverables and responsibilities outlined, you need to start attaching the time dynamic to your plan.
Start from the end and create milestones to measure progress along the way. You will still have some large chunks of complex work, but the milestones will further define the most important checkpoints of the project.
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Break It Down Going back to your project plan, take a look at the deliverables you have outlined leading up to each milestone. Break all of those large complex chunks down into small tasks and assign responsibility for each one. Each of your tasks should outline an individual action.
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For more task list tips, read: Give Yourself Extra Time Surprises, changes and problems always pop up when you least want them. But consider the potential fallout if you fail to get financial reports to the board on time.
Five tips for dealing with impossibly tight deadlines
You could appear incompetent and unreliable to the board, which could have a bigger impact on your career advancement over the long run. Handle the reports for the board meeting first and then work overtime, if necessary, on the quarterly sales taxes for the IRS.
If you are really stuck in a bind, ask a colleague to help out with the promise that you will return the favor at another time. Give your projects with tight deadlines as much of your undivided attention as possible. Let your phone go to voicemail unless the person on the other line is directly tied to your project.
How to deal with impossible deadlines at work
Do not allow unscheduled walk-in visitors. Tell anyone asking for your time who is not a higher priority than your project that you are on deadline. To keep your unscheduled visitors from becoming anxious, let them know when you will get back to them and note it on your calendar. Ask your boss or co-workers for help if you do not believe you can meet the deadline on your own.
Explain to your boss what the project involves and why you cannot meet the deadline alone. If your boss cannot get you help, ask for more time.
Tell your boss how much of the project you will be able to complete by the deadline, how much additional time you need to complete it, and what you will do during that additional time.
Arrive to work early, work through lunch and continue working after normal business hours, if necessary, to complete the project by the deadline. Tips It is normal to need to work overtime occasionally.